To reduce formality, you can consider adding a “fun fact” as part of the introductions. Provide a structure for the introductions so that each person shares, at a minimum, their background, current project load, and what they consider as their strength. Remember: Many of the team members may be working with each other for the first time. The team introduction portion will provide an opportunity for each team member to introduce themselves to the rest of the team. Notice that times are assigned as well for each part.Īfter the agenda is covered, you need to go into team introductions. Here is a sample Kickoff Meeting Agenda from one of my clients (Modified a bit to hide sensitive information):Īs you can see from the slide above, The meeting is divided into three sections: Team members introductions, Expectations, and finally the first milestone and a team-building activity. If you don’t include an agenda people will feel that the meeting is unorganized.Įven though every project is different, some fundamentals have to be covered in the agenda. The agenda will set the exceptions and frame the timing and discussion points. One slide that will outline the bucket of information you will cover in this meeting. Simon Sinek argues that great leaders always start with Why because your job as a leader is to make the team feel that they are working on something bigger than themselves. If you don’t know how to articulate the big WHY then check with management. The big WHY is very important here because it will give the team a bigger purpose when doing their job. “Hi everyone, welcome to the kick-off meeting of project X! I am excited about this project because it will _ (fill in the benefits this will get the department, company, or end-user).” Here is a good formula to use for a welcome message: The purpose is to break the ice and reassure people that they are in the right place and then remind them of the big WHY of the project. It should be short, sweet, and to the point. The team introductions so that people learn about each other The welcome message: The agenda so that people have a clear idea of the meetingģ. The welcome message from the leader to break the iceĢ. The purpose of the introduction is to frame the kickoff meeting and get everyone on the same page. Introduction to a project kickoff meeting: To ensure success, you need to include three distinct elements: The purpose of the meeting is to have the group meet, set expectations, learn about the project background, and get on the same page with the client. Your ability to kickoff cross-functional team meetings is key to your success.Ī Project Kick-off meeting is where you form your project team and where you set the tone of all future interactions.
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